Physician Recruitment Specialist - Atlantic Health

Atlantic Health is seeking a highly organized and collaborative Physician
Recruitment Specialist to support the recruitment and retention of top physician
talent across our health system. This role plays an important part in creating
an exceptional candidate experience by coordinating physician visits,
recruitment events, conferences, and outreach initiatives. The Physician
Recruitment Specialist will work closely with recruiters, clinical and
administrative leaders, and external partners to ensure a seamless and efficient
recruitment process. The ideal candidate is detail-oriented, proactive, and
comfortable managing multiple priorities in a fast-paced, relationship-driven
environment.

Essential Duties and Responsibilities

The following duties and responsibilities generally reflect the expectations of
this position but are not intended to be all-inclusive.

* Facilitate on-site visit for the physician candidates and spouse/significant
other/family.  This may include, but is not limited to, making arrangements
for travel, lodging, welcome baskets, meals, developing itineraries for
physician, confirming meetings with administration, physicians and other
staff members and providing transportation (including flight, train, Uber or
car service), as needed. 
* Send post-interview evaluations to all participating interview panelists to
collect feedback on candidate and share with physician recruiter.
* Develop and maintain post-visit evaluation to collect feedback from
prospective physicians on how we can best improve/support their experience
interviewing with our health system.
* Assist candidates with reimbursement process for incidental expenses incurred
by candidate or spouse. 
* Manage relationships and negotiate preferred rates with all relevant vendors
including hotels, car service, catering, etc.
* Maintain comprehensive list of all upcoming physician visits and communicate
regularly with physician recruiters to ensure expeditious scheduling for
priority candidates / hard-to-fill positions.
* Manage coordination of exhibiting at national and regional conferences
including but not limited to: completion of exhibitor applications,
processing documentation to facilitate payment of exhibitor fee, working with
Marketing to design and purchase relevant promotional materials (i. e. booth
design, posters, fliers, postcards, and giveaways), secure rental of exhibit
furniture, electricity, internet, as well as travel and accommodation for all
attendees.
* Attend conferences, as needed, and staff the exhibit booth during designated
hours to support identification of new physician prospects.
* Maintain accurate documentation of all expenses for physician visits and
provide monthly reports to finance that outline said expenses.
* Support outreach to residents and fellows within Atlantic Health including
coordination of on-site workshops, orientation welcome sessions and
system-wide webinars.
* Manage or support management of physician recruitment events to connect
graduating residents/fellows with employed Atlantic Health physicians as well
as clinical and administrative leadership with the intent to recruit top
physician talent.
* Regularly update physician database systems to ensure accurate information
about visit expenses and help determine cost-per-visit rates.
*  Participate in other duties and responsibilities as assigned to recruit and
retain physicians. 

QUALIFICATIONS

Preferred knowledge, skills, experience, and education

* Ability to communicate clearly and professionally, and present Department in
a positive manner. 
* Excellent verbal and written communication skills, including superior grammar
and proofreading skills. 
* Excellent interpersonal skills with the ability to engage at all levels of
the organization.  Demonstrate a professional and adaptable demeanor with
internal and external clients, including administrators, physicians, peers,
and support staff. 
* Exhibit a high energy level, and demonstrate the ability to work as a team,
with flexibility in work habits to schedule and meet the needs of the medical
staff. 
* The ability to multi-task, plan and prioritize a large volume of
detail-oriented work in accordance with changing deadlines. 
* The ability to work with minimum supervision, set priorities, and follow
through to accomplish results. 
* Strong computer technology skills including, but not limited to, Microsoft
Outlook, Microsoft Word, Excel, and PowerPoint. 
* Demonstrated ability to conduct Internet research in an efficient, productive
manner. 
* Valid driver’s license required and means of transportation. 
* High school diploma required, Bachelor’s degree preferred.