Financial Accounts Coordinator - Permian Basin Behavioral Health Center - Midland, Texas

Come work with a great team! Signet Health manages the Behavioral Health Services for Permian Basin Behavioral Health Center and is seeking a detail-oriented and organized Part-time Financial Accounts Coordinator to join our Finance team. This position is responsible for accurately processing invoices, maintaining vendor accounts, coordinating payment activities, and supporting the hospital's overall accounts payable operations.

The ideal candidate has strong attention to detail, excellent organizational skills, and the ability to manage confidential financial information while working effectively in a fast-paced healthcare environment.

Key Responsibilities

Process invoices accurately and efficiently, including matching invoices to purchase orders and receiving documentation.

Review invoices for appropriate approvals, coding, supporting documentation, and compliance with hospital policies.

• Enter and maintain accounts payable transactions in the hospital's accounting or ERP system.
• Reconcile vendor statements and investigate and resolve discrepancies.
• Collect co-payments and deductibles, as needed.
• Prepare and process check, ACH, and electronic payments according to established payment schedules.
• Maintain accurate vendor records, including tax documentation and payment information.
• Respond to vendor inquiries regarding invoices, payment status, account balances, and discrepancies.
• Work with hospital departments, purchasing staff, and vendors to resolve invoice and payment issues.
• Monitor accounts payable aging and assist with month-end and year-end closing activities.
• Assist with expense reports, credit card reconciliations, and other accounting functions as assigned.
• Maintain organized and accurate financial records in accordance with internal policies and applicable regulatory requirements.
• Protect confidential financial, employee, patient, and vendor information.
• Identify opportunities to improve accounts payable processes, accuracy, and efficiency.
• Perform other financial and administrative duties as assigned.

Requirements/Qualifications

High school diploma or equivalent is required. Bachelor’s degree is Accounting, Finance, Business Administration, or a related field is preferred.

• One to 3 years of accounts payable, accounting, bookkeeping, or related experience is required.
• Expert level proficiency with Microsoft Excel and Microsoft Office applications.
• Strong organizational and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and manage sensitive financial information.
• Previous experience in a hospital, healthcare system, medical practice, or other healthcare organization is preferred.
• Experience with Premier ERP accounting software is preferred.
• Familiarity with healthcare purchasing, vendor management, or three-way invoice matching.
• Experience with electronic payment systems and automated accounts payable workflows.

Hospital/Program Description

Working at Permian Basin Behavioral Health Center (PBBHC) offers the rare opportunity to be a part of a brand-new, mission-driven organization that is transforming access to behavioral healthcare across West Texas and Southeastern New Mexico. Team members play a meaningful role in building programs, shaping culture, and directly impacting lives in a growing region with a strong sense of purpose and collaboration by transforming lives and restoring hope.