Fellowship Coordinator - Marshall Family Medicine

Job Responsibilities

Serves as the primary and initial point of contact for faculty, residents/fellows, prospective residents/fellows, various departments, and participating sites on matters related to a Graduate Medical Education (GME) training program with eleven or fewer training positions;

Collaborates with the residency Program Director and program evaluation committee in the development, dissemination, implementation, and annual review of policies, procedures, learning objectives, curriculum, training modules, assessments, and evaluations;

Maintains the program's manual of policies and procedures;

Monitors faculty and trainee compliance with established policies and procedures and maintains related records;

Maintains accurate and accessible records for education, accreditation, recruitment, credentialing, appropriate board certifications, and reimbursement;

• Implements modifications related to accreditation, credentialing, and certification;
• Collaborates with Program Directors in the preparation of letters of verification of training;
• Maintains and updates schedules to ensure coverage and maintain documentation of trainees' experiences;
• Oversees development, implementation and documentation of educational activities;
• Prepares, updates, and maintains resident, faculty and program evaluations;

Prepares various reports as required; attends and maintains minutes at meetings; trains faculty, resident/fellows, and staff on the use of software and online databases;

Represents the program at institutional, participating sites, and national meetings;

Facilitates and provides guidance, advocacy and support to the residents/fellows in orientation, integration, and education throughout professional transitions related to the residency/fellowship experience;

Utilizes software to access, manage, and maintain confidential residency applications and associated documents;

Communicates with prospective residents/fellows via telephone, email and mail to provide information regarding the program's application process, and to distribute recruitment materials and interview decisions;

Collaborates with the Program Director and selection committee on interview schedules and makes travel arrangements;

Assists in preparing the GME program budget; processes invoices and reimbursements for program related expenses;

Performs related duties as required.

Education: High school diploma or equivalent and four years of related experience. Bachelor's degree is preferred and will substitute for the required experience.

Experience: Certification with the Training Administrators of Graduate Medical Education (TAGME) is preferred.

Internal applicants must call HR at ext. 11653 to determine eligibility before applying.