Medical Director Assistant & Clinical Manager

Medexa Medical Group

Job Description

Medical Director Assistant & Clinical Manager

• Employment Type: Full-Time
• Department: Clinical Operations / Administration
• Reports To: Medical Director / Executive Leadership
• Work Location: Office-Based / Healthcare Operations
• Minimum Qualification: LVN License or Higher
• Minimum Experience: 10 Years in Healthcare

1. Position Overview

Medexa Medical Group is seeking an experienced, organized, and highly motivated Medical Director Assistant & Clinical Manager to provide administrative, clinical coordination, and operational support to the Medical Director and executive leadership.

This position plays an important role in supporting medical leadership, coordinating healthcare operations, overseeing administrative workflows, assisting with quality assurance initiatives, and ensuring adherence to organizational policies and applicable healthcare regulations.

The ideal candidate will have a strong healthcare background, excellent leadership and communication skills, and a minimum of 10 years of healthcare experience, with an active LVN license or higher.

2. Minimum Qualifications

Active LVN license or higher (RN, BSN, MSN, or equivalent qualifying healthcare credential).

Minimum of 10 years of healthcare experience.

Previous experience in healthcare management, clinical administration, or supervisory roles preferred.

Strong organizational, communication, and leadership skills.

Knowledge of healthcare documentation, clinical operations, and regulatory compliance.

Ability to manage multiple responsibilities and work independently.

Proficiency in electronic medical records (EMR), healthcare systems, and administrative software.

Demonstrated ability to maintain confidentiality and handle sensitive healthcare information.

3. Key Responsibilities

A. Medical Director Support

Provide administrative and clinical coordination support to the Medical Director.

Coordinate meetings, schedules, reports, and medical administrative activities.

Facilitate communication between the Medical Director and healthcare providers.

Assist with organizing clinical documentation and medical records.

Track and coordinate follow-up on medical administrative matters.

Assist with special projects and assignments delegated by the Medical Director.

B. Clinical Management & Operations

Assist with overseeing clinical workflows and healthcare operations.

Coordinate communication between clinical teams, providers, and management.

Monitor clinical documentation and operational processes.

Support the implementation of clinical policies and procedures.

Identify operational challenges and recommend workflow improvements.

Assist with monitoring staff performance and completion of assigned responsibilities.

C. Healthcare Administration

Coordinate administrative activities related to medical services.

Maintain organized records, reports, and departmental documentation.

Assist with staff coordination and departmental communication.

Monitor completion of assigned administrative and clinical tasks.

Support management with operational planning, reporting, and workflow development.

D. Regulatory Compliance & Quality Assurance

Assist with maintaining compliance with applicable healthcare regulations and organizational policies.

Support quality assurance activities and clinical documentation reviews.

Assist in preparing reports, audits, and compliance documentation.

Coordinate follow-up on identified deficiencies and corrective action plans.

Help maintain accurate, complete, and properly organized documentation.

Support continuous quality improvement initiatives.

E. Leadership & Communication

Serve as a liaison between the Medical Director, executive leadership, healthcare providers, and administrative personnel.

Coordinate meetings, projects, and operational initiatives.

Provide administrative guidance and support to healthcare personnel within the scope of assigned responsibilities.

Promote accountability, professionalism, and efficient workflow.

Assist in developing and implementing operational procedures.

4. Professional Expectations

The Medical Director Assistant & Clinical Manager is expected to:

Demonstrate professionalism, integrity, and accountability.

Maintain strict confidentiality of patient, employee, and organizational information.

Exercise sound organizational and leadership skills.

Communicate effectively with medical leadership and healthcare personnel.

Demonstrate initiative, problem-solving abilities, and attention to detail.

Maintain a professional and collaborative working relationship with all departments.

Perform assigned responsibilities in accordance with applicable laws, regulations, and professional licensing requirements.

5. Employment Details

Category

Details

Hiring Organization

| Medexa Medical Group

Position Title

| Medical Director Assistant & Clinical Manager

Employment Status: | Full-Time

Minimum Credential

| Active LVN License or Higher

Minimum Experience

| 10 Years in Healthcare

Reports To: | Medical Director / Executive Leadership

Work Schedule: | Full-Time

Work Location: | Office-Based / Healthcare Operations

6. Scope of Authority

This position provides administrative, operational, and clinical coordination support to the Medical Director. The employee must perform all duties within the scope of their professional license, training, and applicable regulations.

This position does not independently assume physician-only responsibilities, make independent medical decisions, or perform duties requiring a separate professional license or authorization.

7. Equal Employment Opportunity

Medexa Medical Group is an equal opportunity employer. Employment decisions are made in accordance with applicable federal, state, and local employment laws.